Keep in mind, a single email doesn’t take up a lot of space.

Email archival systems generally have features that allow you to search the database for keywords, allowing you to fish out old messages whenever you think they will be needed. You free up your inbox by storing your emails elsewhere, usually in a protected storage environment that can be accessed at a later date. There are several benefits to archiving emails, but they mostly boil down to convenience.

It’s easy to see the benefits of archiving emails, especially in the business environment where there are often messages that require attention months or even years down the road. When it comes to your old email messages, you can do one of two things: archive your emails for later access or delete them from existence entirely. The question then becomes, what do you do with the emails to keep them from taking up so much space, especially when you might be paying for the space? What do you do with your old email messages? Do they just sit around in your inbox and collect dust? If so, this is certainly a wasteful practice, as those emails can accrue over time and take up a sizable chunk of space.

Clear archive mac mail